Activate the Urban Sports Club API

Connect your Eversports Manager to your Urban Sports Club account

Starting with the end of October, you can connect your Eversports Manager to your Urban Sports Club account through an API.

This automatically synchronizes your schedule with Urban Sports Club and bookings and cancellations will be going directly into your Eversports Manager.

1) Activate the Urban Sports Club API extension

You can activate the extension Urban Sports Club API in the menu Market (in the lower left corner).

Click on 'Learn more' to activate the extension. You will then receive an email with confirmation and information about your next steps.

2) Activate your activities for Urban Sports Club

Your activities will not be visible on Urban Sports Club  API until you activate them in your Eversports Manager. You can decide which classes or trainings you want to activate through the API. To activate an activity for Urban Sports Club  API, go to the settings for that activity.

In the tab Rules of the activity settings, you now find the option "Aggregator bookings". Here you can change the setting to "Allow bookings from aggregators" if you want to offer all sessions of that activity for Urban Sports Club  API. 

If you want to make all the dates of this activity bookable for Urban Sports Club  API, you can select the option "Allow aggregator bookings". 

Once you save your settings, the appointments of that activity are sent directly to Urban Sports Club  API via the API.

If you want to make specific settings for individual sessions, this is also possible within Eversports.

Go to the class-overview under "activities" and press beside the affected session on the three points and then choose "Edit session".

In the window, which occurs, it is possible to choose either the usual setting for the aggregator or you define an individual setting.

3) Inform Urban Sports Club support

You will need to send them the location UUIDs of all the locations that you want to offer on Urban Sports Club. You can find them in your Eversports Manager when you navigate to the menu Settings > Profile and scroll down to the "locations for activities" panel. Just click on the 3-dot menu of the desired location and choose the UUID copy function.

Once you have activated your first activities for Urban Sports Club  API, you can contact Urban Sports Club  API support and let them know that your API is ready to go. The support team of Urban Sports Club API links your Eversports Manager to your Urban Sports Club API account.

This is how the API works:

Once your API is successfully set up, the following steps are automated:

Synchronizing activities

Once your Eversports Manager is linked to your Urban Sports Club  API account, the appointments from classes & trainings that you activated for aggregators are sent directly to Urban Sports Club  API. This eliminates the need to manage your schedule twice.

Bookings and cancellations directly through the API

When customers book or cancel through Urban Sports Club  API, these bookings or cancellations are transferred directly into your Eversports Manager. Bookings can be found in the sign-in of activities, where you also find the bookings of your own customers. Urban Sports Club  API bookings have automatically selected the product "Urban Sports Club  API" and cannot be manually canceled from an activity.

When you cancel an activity, Urban Sports Club  API is automatically about the cancellation, so that they can inform their customers about it.

Customer creation via the API

When a customer books through Urban Sports Club  API, that customer is automatically created in your Eversports Manager. For customers who book via the API, the aggregator ID is automatically stored in the customer profile. This ID ensures that future Urban Sports Club  API bookings with this ID can be automatically assigned to this customer.

If you already have customers in your customer management who regularly use Urban Sports Club  API, you can manually enter the Urban Sports Club  API ID in their customer profile. To do this, go to the customer profile in your Eversports Manager. There you will find the section "Customer IDs of aggregators" in the tab "Details". By clicking on the 3 dots on the right you can enter the Urban Sports Club  API ID for this customer:

If this customer then books via the API, the booking will be assigned to this customer profile. No new customer will be created. We wish you all the best with this API!