Bulk Extend or Cancel Activities

Extend your activities in bulk and cancel your activities in bulk

This guide explains how to bulk extend your activities to quickly schedule recurring classes and how to bulk cancel multiple class dates at once.

Note: Bulk extension or cancellation of activities is only available for Classes and Trainings. It is not supported for Multi Session activity types such as workshops or retreats.

Bulk Extend Activities

Option 1: Via Calendar (Short-Term Extensions)

If you offer recurring classes and want to create future sessions efficiently, you can extend them in bulk using the calendar. This is a quick and easy way to extend classes, ideal for short- to mid-term planning within the current year.

You can bulk extend your classes in the following way:

Go to Activities > Calendar in the menu.
Click on More > Extend activities.

Select the classes you want to extend and click Proceed to next step.

Choose the time period for the extension. You will see a preview of the sessions that will be created.
Click Create appointments. The sessions will now appear in your schedule.

Tip: Make sure that your original activity settings (times, days, instructors) are correct before extending, to avoid needing further adjustments later.

Option 2: Via Class Settings (Recommended for Long-Term Extensions)

This method allows you to extend your classes up to 3 years into the future, making it ideal for long-term scheduling. Unlike the first option via the Calendar, which limits extensions to the same calendar year, Class Settings provide greater flexibility.

Go to Activities > Management > Click on the three dots next to the class you want to extend.
Navigate to the Dates Tab and click on Add single or multiple appointments.

A side panel will open, prompting you to choose whether to add a single appointment or multiple recurring appointments.

Select the desired time frame for the extension (up to 3 years in the future), then
choose the days of the week on which the class should occur and whether it should repeat on a weekly or bi-weekly basis.
While optional, it is recommended to select the trainer, room/court, and specify the maximum number of participants for the activity.
Finish by clicking on Create appointments on in the bottom right corner.

Bulk Cancel Multiple Class Dates

You can cancel multiple appointments across different classes in just a few steps. This is helpful when closing your studio temporarily (e.g. holidays, renovations) or discontinuing specific classes.

You can bulk cancel your classes in the following way:

Go to Activities > Calendar in the menu.
Click on More > Cancel appointments.

Select the time period during which you want to cancel sessions.
Click on Proceed to cancellation options.

Here you can decide:
- Whether to cross out cancelled classes on the schedule or delete them entirely.
- Whether to notify customers and the teachers by email about the cancellations.

Important: Double-check your selected time frame and classes before confirming as cancellations cannot be undone.