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Understand better your revenue with the new financials reports
Important:
If you are a limited liability company, tick the box “Create reports for Ltd.s”, so that the reports will be generated for this company form.
If you check the box, your reports will be created according to double-entry bookkeeping, meaning your revenue is based on issued invoices.
If you don’t check the box, your reports will be created according to income-expense calculation meaning that the revenue is based on payments.
Why have you created new financial reports?
These new reports which are based on newer technology also give us the opportunity to better cover them through automated tests and ensure that they continue to provide you with crucial data for your business. With the extended data in these reports, you can analyze your business even better. As the reports are provided as CSV files, you can easily import it in other reporting tools if you happen to use some. Lastly, if you’re a multi-location provider you can easily download a report for all locations and don’t have to do it for each location one-by-one anymore.
What is the difference between a revenue based on income-expense calculation and revenue based on double-entry bookkeeping ?
Revenue from income-expense calculation is based on incoming payments minus outgoing payments (excl. payments related to voucher sales), while revenue in double-entry bookkeeping includes all issued invoices (excl. invoices for voucher sales), even if invoices are not yet paid.
Why is the “Sales & revenue accounts” export not available anymore?
The previous sales & revenue accounts report was based on an older technology that is being removed from our codebase. It also had some shortcomings that we addressed either via the new revenue reports or via other added functionality.
To see your total revenue you can simply check the dashboard or the analytics without the need to download anything anymore. This also goes for the totals of unpaid invoices. With the new revenue reports you can either group the revenue based on bookkeeping accounts, like in the old sales & revenue accounts report or even show the individual invoices or payments behind the revenue. This makes the whole calculation transparent and provides you a good opportunity to analyze your business on a deeper level. With the previous PDF file, this was not possible.
Which new report corresponds to the “Sales & revenue accounts” (until the end of 2024) ?
The old sales & revenue accounts report was our old revenue report that is now replaced by the new revenue report. It is not an identical replacement, but the main information is more or less the same. There are differences with regards to the treatment of voucher sales that are now handled in an own report and which was different for the sales & revenue accounts report.
Where can I see how much revenue I made per bookkeeping account ?
When clicking on the revenue report, you can choose to download it grouped by individual payments or bookkeeping accounts:
Is the “Revenue report (based on income & expenses)” the corresponding report to "Sales & revenue accounts (until end of 2024)"?
The revenue report based on income & expenses is the replacement for the sales & revenue accounts report that you might have used in the past if you do income expense calculation. Also here, most of the information is similar. One difference in the new revenue report is that the payments related to voucher sales are excluded from the revenue report and can be found in an individual report, as tax advisors handle this differently. The information about how much revenue is unpaid that could be found in the sales & revenue accounts report can now be found in the analytics section > revenue graph > unpaid invoices tab or the corresponding unpaid invoices report.
I used to download the pdf version of the “Sales & revenue accounts”, where can I find it now ?
The pdf export is not available anymore in the new reports page as it did not bring enough value and increased the complexity for our partners to understand the different reports. PDF files also have the downside that they can’t be imported properly in other tools (e.g. analytics solutions) and the data not analyzed on a deeper level.
If you used the pdf export to check your total revenue, you can now see it in the Analytics > Revenue graph.
If you want to get revenue numbers that you need for your taxes, then the CSV export is better as it gives you a better opportunity to dig deeper into the data.
If the pdf export is important for you, we are happy to get your feedback to understand what you exactly do/need with the pdf.
Why are the voucher sales not in the revenue report anymore?
Tax advisors handle these cases differently in both - whether you do income expense calculation or double-entry bookkeeping. Thus, we want to give you the flexibility to decide how it’s best for your case and provide separate reports for revenue and voucher sales.
Why is the revenue made when the voucher is used?
When a gift voucher is bought, usually you don’t know for which product or service it is used and when it will be redeemed.. This makes it impossible to determine your tax obligations correctly at the time of the voucher purchase. Thus, it is rather a temporary exchange of money than a revenue.
Once the voucher is redeemed, you know exactly what it was used for and the applicable tax rate that determines your tax obligations.
However, for income expense calculation there are cases in which tax advisors prefer to regard it as revenue and book it out again once the voucher is redeemed.
As the preferences and regulations vary, we provide you with the flexibility to decide how you want to deal with it by separating the revenue reports and the voucher sales reports.
Please consult with your tax advisor as s/he can tell you, how to best deal with this in your case.
What can I do if a voucher sale is a revenue for my studio and not a product bought with a voucher?
If you have checked with your tax advisor, there is an additional voucher sales report that you can find which gives you or your tax advisor all the information needed related to the voucher sales during the chosen period. Make sure to provide your tax advisor with this additional report (either the one for double entry bookkeeping or for income expense calculation).
Which reports can I use together in terms of revenue and vouchers?
Revenue report (based on income & expenses) + Voucher sale payments.
Revenue report (based on invoices) + Voucher sales report.
I have trouble opening your csv. Exports, the formatting is completely off, numbers converted into dates, etc. What can I do?
You get the report in the language you’re logged in in your Eversports Manager.
If the report is not in the same language as your Excel/Numbers etc. then the formatting is wrong.
Please make sure to have the same language in your Manager and Excel/Sheet/Numbers etc. You can switch to the language of your Excel/Numbers etc. in your Profile settings in the Manager before exporting the reports and after that switch back to the desired language. When you then export a report the chosen language should be applied. For example, if you use Excel in the German language format, but the Eversports Manager is in English, you would need to change the language of your Manager to German before exporting the reports to match your Excel formatting settings.
For my tax, I need an “advance sales tax return” (umsatzssteuervoranmeldung), how can I know how much gross revenue after cancellations I did?
First, make sure to have the correct setting in Settings > Financials > Creation of reports.
Income-expense bookkeeping:
→ Dashboard > Paid revenue
→ Reports > Revenue report (based on income & expenses) - sum up the gross payments
→ Analytics > Revenue graph
Double-entry bookkeeping:
→ Dashboard > Created invoices
→ Reports > Revenue report (based on invoices) - sum up the gross revenue
→ Analytics > Revenue graph
For both cases, make sure to handle vouchers in a correct way in accordance with your tax advisor’s advice.