Creating Courses, Workshops, Events, and More in Eversports Manager

This guide provides step-by-step instructions for setting up multi-session activities (e.g. courses, workshops, retreats, events, camps, and educational programmes)

Creating courses, workshops, retreats, events, camps, education works the same.

Tip: If you don't see these activities in the tabs of the menu "Activity", you can activate them any moment. You can do this in the menu Activities by clicking on the 3 dots to the right (more info here).

Step 1: Enter Basic information

Begin by providing the important details of your activity:

Activity Title: Enter a clear and descriptive title.
Description: Provide details about the activity.
Activity Group: Assign a group to categorise the activity: this also determines its colour in the schedule
Sport: Choose the sport under which the activity shall be found by your customers. If this menu doesn’t appear yet, you can activate it by going to Settings > Profile > Basic Information > Sports. Make sure to select at least two sports and click Save Changes in the bottom-right corner. The menu will only become visible once two or more sports are selected. Here you’ll find everything you need to know about your profile settings.
Image: Upload an image representing the activity.

Tip: At the top, you can select a template from an already existing class to pre-fill settings.

Step 2: Define Rules and Settings

Booking Options:

Decide how participants will book the activity:

Products: Participants use existing products (e.g., memberships, block cards) to book.
Tickets: Create specific tickets for this activity, such as single-sessions or combination tickets.

The key difference is that single and combination tickets are created specifically for this activity and will not appear in your general product overview. If you decide to work with tickets, continue reading here for detailed instructions on how to set up your ticket system.

Note: If a customer cancels a session that was booked with a ticket, the payment will be refunded to them. If a product was used instead, it will simply be returned to the customer’s Eversports account.

Important: This choice cannot be changed later.

Registration Rules:

Booking Status:
- Online booking possible: visible and bookable
- Published: visible but not bookable.
- Internal: The activity is not visible to the customer
Online Registration Period:
- Standard: Uses default settings
- Individual online registration period: Set a specific start and end dates for registration.
Online Payment:
- Standard: Applies default online payment settings (Settings > Master Data > Online Payment)
- Custom: Define specific payment options for this activity

Customer Groups: Restrict booking to specific customer groups if desired.
Level: Indicate If a certain experience or skill level is required (e.g., beginner, intermediate, advanced)

Cancellation rules:

Set the deadline by which clients can cancel and automatically receive their credits back (default: 24 hours before the session starts). If they cancel after this deadline, the credit will be deducted. You can also enable automatic cancellations if the minimum number of participants isn't reached - customers affected will be notified automatically.

Step 3: Schedule appointments

Go to the Dates section.
Click the "+" to create one or multiple sessions for your activity. You can also use tickets - learn more in this article.
Set the start and end date, along with the start and end time.
Select the days of the week when the activity should take place.
Click Create new appointment to schedule.

You can edit all details at any time.

The following steps depend on your settings you set before:

If you selected Bookable with products in step two, you're done and can simply click "Save" to complete the setup.
If you chose the Single and combination tickets option, there’s one more step: creating the tickets. You can find detailed instructions on how to create single and combination tickets in this article.

Important: Don’t forget to save the page at the bottom!