Explanation of the payment methods on-site

This is an overview of all available payment methods for sales through your Eversports Manager.

When selling in the menu Financials > Selling, you can use different payment methods.

In the menu Settings > Master Data, you set up which payment methods are available for on-site Manager sales.
These payment methods are for internal sales via the Manager only and do not affect the payment options available to customers when they make purchases online.

In this article we explain the different payment methods for on-site sales:

Open

OPEN means that the client will pay at a later date. In this case, you do not know yet which payment method will be used. When choosing this payment option, an open unpaid invoice is created.

If the customer pays the open amount online (via the payment link), the invoice will be automatically set to PAID.
If the customer pays the open amount at the studio, you can set the invoice to PAID in the invoice overview.

Cash

If the customer pays cash on-site, you select the payment method CASH. You find an overview of all cash payments in the cash balance of your cash ledger.

Bank Transfer

If your customer transfers the open amount directly to your company bank account, then you settle the invoice with the payment method BANK TRANSFER. When choosing this payment method, you can indicate the date when you received the transfer.

Note: Bank transfers are not collected by Eversports. You are responsible for checking your bank account regularly to see if the customer has transferred the amount.

Credit Card (on site)

If you have a credit card device on-site, you select the payment method CREDIT CARD (ON SITE) for these payments.

At the end of the day you can compare all credit card receipts with the payment in the cash ledger. The amount should match.

EC/Debit card

If you have a EC/Debit card device on-site, then you select the payment method EC/DEBIT CARD. At the end of the day you can compare all EC/Debit card receipts with your cash ledger. The amount should match.

Voucher (on site)

If the customer redeems a voucher in your studio, you choose the payment method VOUCHER (ON SITE). In case the voucher doesn't cover the full invoice amount, you can enter a partial payment.

SEPA

You will only see this payment method if you have activated the direct debit SEPA XML extension. If there is an activate SEPA XML mandate in the customer's profile, you can see and directly select SEPA as payment method.

Note: As soon as you create a Sepa run in the Eversports Manager, all invoices included in this Sepa run will be automatically set to PAID by the system.