Create Classes and Trainings

In the Eversports Manager, the process for creating classes and trainings is identical, differing only in name. This guide will walk you through setting up these activities, including adding sessions, defining booking rules, and sharing them with your clients. 

1. Creating a Class or Training

Navigate to Activities > Classes (or Trainings) and click on New Class:

1.1. Basic info

Here you can fill in all basic information

• Activity Title: Enter a clear and descriptive name.
• Description: Provide details about the activity.
• Activity Group: Assign a group to categorise the activity; this also determines its colour in the schedule.
• Sport: Choose the sport under which the activity shall be found by your customers. If this menu doesn't appear yet, you can activate it by going to Settings > Profile > Basic Information > Sports. Make sure to select at least two sports and click Save Changes in the bottom-right corner. The menu will only become visible once two or more sports are selected. Here you'll find everything you need to know about your profile settings.
• Image: Upload an image representing the activity.

1.2. Rules

PARTICIPATION SETTINGS
Under the Allowed products, you can define which products can be used to book the activity. Customers will only be able to join the activity if they have one of the selected products.
ADVANCED SETTINGS - REGISTRATION RULES
Under the Booking status, you can choose between "Online booking possible", "Published" or "Internal".
Under Online registration period, you can choose until when your customers can book this activity.
Under Valence, you can also specify how many credits are deducted per booking. By default, 1 participation equals 1 credit.
Under Customer groups, you can choose if all your customer groups can book this activity or just certain groups.
Under Trial Bookings, you can choose if and how many customers with trial products can participate.
Additionally, you can decide whether the activity can be booked via aggregator platforms (e.g. Classpass, USC).
Under Level, you can let your customers know if this activity is for all levels or if a certain level is required.
ADVANCED SETTINGS - CANCELLATION RULES
Under the Cancellation rules, you define the deadline for clients to cancel and receive their credits back (default: 24 hours before the session starts). If the cancellation happens after this deadline, the credit will still be deducted.
Additionally, you can enable automatic cancellation if the minimum number of participants isn't reached - affected customers will be notified automatically.
VIDEO SETTINGS
If you have activated the video library, you can also decide whether live-streamed sessions should be recorded and made available there.
TEMPLATES
Before adding sessions, you can save the activity as a template for future use.

1.3. Dates

Here you can add your class sessions / dates.

Define the dates and times when your classes or training sessions will take place, and assign the relevant activity location and teacher. You can also specify the maximum number of participants allowed for this class.

2. Editing Classes and Trainings

You can edit existing classes or trainings by navigating to:

• Activities > Classes > 3 dot-menu (⋮) next to appointment > Class settings

3. Share you classes and trainings with your customers

You can share your classes and trainings with your customers via the Schedule Widget - you can embed it on your website or share the link via your channels (website, Social Media, Newsletter, direct messages, etc.).

Classes and trainings that you have set to "Online booking possible" or "Published" are visible in the Eversports Marketplace and App.
You can also share the link to a single appointment via the three-dot menu (⋮) next to the appointment (in Activities > Classes or Trainings):