✅ Features Checklist: Are you getting the most out of Eversports Manager?

Use this checklist to discover features you may not be using yet.

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⬜︎ Are you offering the right products? 

Eversports supports several product types to match your pricing model.

Examples:

• Drop-in Tickets
• Class Passes
• Memberships
• Gift Cards

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A few things you can do with it:

• Sell a 10-class block card so regulars commit without paying for a full membership
• Offer trial classes for first-timers to try
• Set up a monthly membership with auto-renewal to stabilize recurring revenue
• Sell gift cards ahead of the holidays to bring in new customers

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⬜︎ Are you using the right activity type?

Different activity types are designed for different business models.

Examples include:

• Classes with recurring appointments every Monday and Wednesday
• Trainings with regular appointments every 2 weeks
• Course with eight related appointments
• Workshop for one day
• Retreat with full-day appointments for one week
• Event for a holiday or opening
• Private lessons sessions that can be booked at a custom time chosen by your client within a defined timeframe

Choosing the correct activity type unlocks additional functionality and improves the customer experience.

A few things you can do with it:

• Set up a multi-week course with a fixed start and end date for beginners
• Run a one-off workshop or event with its own registration and pricing
• Offer private sessions that clients can book on demand for personal training or massages

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⬜︎ Can customers book directly from your website?

Widgets allow customers to book classes, buy products and view your schedule without leaving your website.

Available widgets include:

• Schedule
• Prices
• Activities
• Videos
• Gift Cards
• Newsletter Signup

        

A few things you can do with it:

• Embed your schedule so customers can browse and book on your site
• Show your price list on your website so people know costs before they call
• Add a gift card widget so customers can buy vouchers directly from your homepage
• Add a newsletter signup widget to keep growing your mailing list

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⬜︎ Are you using promotions to attract new customers?

Discount codes help you run campaigns and reward loyal customers.

Examples:

• Welcome offers
• Seasonal campaigns
• Referral promotions

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A few things you can do with it:

• Send a welcome discount code to attract first-time bookers
• Run a seasonal promo (e.g. "back to school") to fill a quieter period
• Reward referrals with a code for both the referrer and the new customer
• Test a limited-time offer to boost sign-ups for a new class

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⬜︎ Are you communicating with your customers?

The Communication Extension allows you to:

• Send newsletters
• Create automated customer journeys
• Send reminders
• Re-engage inactive customers
• Reward loyal customers

Everything works directly with your Eversports customer database, no exports or third-party tools required.

A few things you can do with it:

• Send regular newsletters to keep your customers engaged
• Send an automated "come back" message to customers who haven't booked in 30 days
• Set up a welcome journey for new members that introduces your studio step by step
• Recognize loyal customers with a personalized thank-you message

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⬜︎ Do you regularly check your business performance?

With Analytics you can track revenue, attendance, no-shows, memberships, customer growth and much more.


Popular reports include:

• Revenue Reports
• Occupancy Reports
• Customer Reports
• Product Reports
• Financial Exports

A few things you can do with it:

• Notice a membership type quietly declining in sign-ups before it affects next quarter's revenue
• Compare weekday vs. weekend attendance to decide if it's worth adding a Sunday slot
• Spot which discount codes are actually driving bookings and which ones are just cutting into your margin
• Check average revenue per customer to see if a price increase makes sense
• Identify your slowest month of the year in advance, so you can plan a promo ahead of the dip
• See how a new instructor's classes are filling up compared to your established ones
• Track no-show rates by class type to decide where a waitlist or deposit policy would help
• Export last year's numbers in a few clicks when your accountant asks for them at tax time

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⬜︎ Is your team managed efficiently?

Save time by using features such as:

• Teacher substitutions
• Employee permissions
• Payroll extension

These tools become especially valuable as your team grows.

A few things you can do with it:

• Support and follow the process to find a substitute teacher
• Set up substitute teacher access so a stand-in only sees what they need
• Assign permission levels so front-desk staff can't edit financial data
• Use the payroll extension to calculate instructor pay automatically based on classes taught

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⬜︎ Are you making the most of your customer database?

Organize and engage your customers more effectively with:

• Customer Groups
• Customer Profiles
• Tags

                      

A few things you can do with it:

• Tag customers by interest (e.g. "yoga", "kids") to send more targeted offers
• Check a customer's full history and preferences on their profile before they arrive
• Limit acces to certain classes or products to specific customers' groups

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⬜︎ Can your customers do everything online?

Give your customers a seamless self-service experience by allowing them to:

• Book classes
• Buy products
• Join waiting lists
• Cancel bookings
• Manage memberships
• Download invoices
• Update payment methods

The more actions customers can complete online, the less manual work your team has to do.

A few things you can do with it:

• Let customers join a waiting list themselves when a class is full
• Let customers cancel or rebook according to your policy, without calling you
• Let customers update their payment method online to avoid failed payments

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⬜︎ Is your studio compliant with local fiscal regulations?

Depending on your country, Eversports offers integrations to help you comply with legal fiscal requirements.

Available integrations include:

• helloCash (Austria)
• TSE / fiskaly (Germany)
• Veri*factu / TicketBai (Spain)
• PEPPOL e-Invoicing (Belgium)
• NF525 (France)

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✅ How many boxes did you check?

9–10 sections ✔️
You're taking full advantage of Eversports, great job!

6–8 sections ✔️
You're using many powerful features, but there are still opportunities to save time and improve your workflows.

0–5 sections ✔️
There's plenty of untapped potential! Explore the linked guides above to discover features that can help automate your daily operations and grow your business.

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❓Still have questions?

We're here to help! If you're unsure whether a feature is right for your business or need help setting it up, don't hesitate to reach out.